Privacy Policy Space Design Construction Services Limited Last updated: 7 May 2025
Introduction Space Design Construction Services Limited (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This policy explains how we collect, use, disclose, store and safeguard your information when you visit our website https://www.spacedesignmaintenance.co.uk (“Site”) or otherwise interact with us.
By using our Site, you agree to the practices described in this Privacy Policy.
Who We Are • Company name: Space Design Construction Services Limited • Company number: 08446124 • Registered address: 64 Southwark Bridge Road, London, SE1 0AS, United Kingdom • Data Protection Officer (DPO): Noel Campbell • Contact email: enquiries@spacedesignmaintenance.co.uk
Data We Collect We may collect and process the following categories of personal data: • Identity Data: name, job title, business/company name • Contact Data: email address, telephone number(s) • Enquiry Data: any information you voluntarily provide through our contact form or other correspondence • Technical & Usage Data: IP address, browser type/version, time‑zone setting, operating system and platform, and how you use our Site (collected via cookies and similar technologies). See our Cookie Policy for details.
How We Use Your Data We will only use your personal data when the law allows us to. Most commonly, we will use your data to:
Perform our contractual obligations to you.
Respond to your enquiries and provide customer support.
Administer billing and other financial activities.
Manage your account and communicate about your project.
Send you information about our products or services that we believe may interest you (you may opt‑out at any time).
Comply with legal or regulatory requirements.
We do not sell or rent your personal data and we do not send unsolicited spam.
Legal Bases for Processing Our processing of your personal data is based on one or more of the following legal grounds: • Performance of a contract with you. • Compliance with a legal obligation. • Our legitimate interests (e.g., to manage our business, improve our Site, and engage in marketing). • Your consent, where required.
Marketing Communications With your consent—or where we have a legitimate interest—we may send you promotional emails or call you about our services. You may withdraw consent or opt‑out at any time by following the unsubscribe instructions in those communications or by contacting us.
Data Storage & Security Data submitted via our contact form is stored on our secure third‑party email client. We employ appropriate technical and organisational measures to safeguard your data against unauthorised access, alteration, disclosure or destruction.
Data Retention We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including for: • The duration of any contractual relationship. • Compliance with HMRC, accounting and legal requirements.
When data is no longer required, we will securely delete or anonymise it. You may request deletion at any time (see Section 10).
Sharing Your Data Your data is accessible only to employees who need it to perform their duties. We do not share your data with third parties except: • Where required by law, court order or governmental authority. • To protect our rights or property, or the safety of our users. • To service providers acting under our instructions and subject to confidentiality obligations (e.g., IT providers).
Your Rights Under UK GDPR you have the right to:
Access – obtain a copy of the personal data we hold about you.
Rectification – correct incomplete or inaccurate data.
Erasure – request deletion of your data (“right to be forgotten”).
Restriction – limit how we process your data.
Data portability – receive your data in a structured, commonly used format or have it transferred to another controller.
Object – object to processing based on our legitimate interests or direct marketing.
Automated decision‑making – contest automated decisions and profiling.
To exercise any of these rights, contact our DPO at enquiries@spacedesignmaintenance.co.uk. We will respond free of charge within one month of verifying your identity.
Third‑Party Websites & Embedded Content Our Site may include links to or embedded content from third‑party websites (e.g., videos, images, articles). We do not control those websites and are not responsible for their privacy practices. We encourage you to read the privacy policies of every external site you visit.
Changes to This Privacy Policy We may update this policy from time to time. Any changes will be posted on this page and, where appropriate, notified to you by email or within the Site. The revised version will be effective as soon as it is posted. Please review this page regularly to stay informed.
Contact Us Questions, comments or requests regarding this Privacy Policy should be addressed to: Email: enquiries@spacedesignmaintenance.co.uk Post: Data Protection Officer, Space Design Construction Services Limited, 64 Southwark Bridge Road, London, SE1 0AS, United Kingdom.